RETAIL EMPLOYEE SCHEDULING SOFTWARE
Simplify your retail staff scheduling
Get the retail scheduling software that can save you time and help you manage labor costs with ease. Plus, retail employees love it.
Sign up and start scheduling for free now, or check out more of our awesome features below.
Start scheduling and tracking time today.
Makes payday a breeze with easy payroll integration.
Control costs with pay rules and schedule integration.
Turn any device into your store’s employee time clock.
Retail scheduling software
Schedule your retail employees with ease
With our retail employee shift scheduling system, you can easily create customized schedules for multiple employees and manage everything from a single location.
Set recurring shifts and allow employees to sign up for OpenShifts as needed to save even more time. .
Additionally, you can get live updates on shift check-ins and completion, with GPS location stamps, notes, and the ability to attach media files.
You can save up to 15 hours a week with better retail scheduling and management software..
Retail employee time clock and timesheets
Retail employee time tracking has never been easier
Our retail employee scheduling software and time clock system is designed to help you easily track employee work hours and streamline payroll. It's customizable to fit the needs of your retail stores and is very user-friendly, allowing employees to clock in with just a few clicks and managers to quickly export timesheets with a single click.
SCHEDULE ACROSS RETAIL LOCATIONS
Use job sites to keep your retail employees in the right place
Share eligible employees across your retail locations to maximize shift coverage. You can use job sites to give your workers all the information they need to get to the right place and do the right work. Plus, you can use the job site view in the schedule to see exactly who is working at each location, and when they’ll be there, to reduce confusion and increase productivity.
Integrations for retail businesses
Integrations streamline your retail operations
Use integrations to maximize your efficiency and reduce errors. When I Work offers point-of-sale, payroll, sales data, and even on-demand pay integrations to help you get the most out of your retail software.
Sophia Grant
Mainstream Boutique
Customer since 2016
RAVE REVIEWS FOR OUR SHIFT PLANNER APP
Reliable shift planning. Hassle-free timesheet auditing.
Digital timesheets, payroll integrations, and labor reporting help you manage your budgets and get back to business. Customers have reported seeing savings as large as:
20%
Decrease in Labor Costs
8x
Time Saved Scheduling
$10k
Saved in Overtime
Employee Scheduling Software for Any Industry
Glowing reviews from our clients in retail
250
No. of Employees
10
Hours Saved Per Week
50%
Time Saved Scheduling
How Schuler Shoes cut their scheduling time in half
250
No. of Employees
10
Hours Saved Per Week
50%
Time Saved Scheduling
Schuler Shoes is a 100-year-old family-run shoe business that improves lives, one person, one pair, and one neighborhood at a time.
"When I Work allows the schedule to come to life and makes scheduling fun."
– Jim Dament , General Manager
Jim Dament is the General Manager at Schuler Shoes. Schuler Shoes is a leading shoe retailer in Minnesota with 9 locations and over 250 employees. Prior to using When I Work each of the 12 scheduling managers was spending 15-20 hours a week creating the schedule through Excel Spreadsheets. With a growing business, Jim knew he needed a better way to forecast labor needs and schedule further in advance. After implementing When I Work his managers have been able to cut their scheduling time in half. With the time they gained back, they have been able to focus on planning and hiring. The Assistant General Manager now is enjoying the scheduling process, “When I Work allows the schedule to come to life and makes scheduling fun.
Products Used
Scheduling
Attendance
60
No. of Employees
8
Hours Saved Per Week
Grocery store discovers scheduling app that saves hours and empowers employees
60
No. of Employees
8
Hours Saved Per Week
Tersteeg’s Grocery Store was first opened in 1936 by Ed and Garnette Tersteeg. Since then, Tersteeg’s has remodeled and grown into a multi-generational family business housing a gas station, fresh bakery, deli, and produce.
"We first heard of When I Work from a neighboring retail business and decided to start a free 30-day trial to see if it could help Tersteeg’s Grocery Store. We were able to quickly see time-savings of over 8 hours every week. Our Management team also spends less time trying to find replacements because employees can easily trade shifts from the mobile app."
– BJ Tersteeg , Store Manager
Tersteeg’s Grocery Store was first opened in 1936 by Ed and Garnette Tersteeg. Since then, Tersteeg’s has remodeled and grown into a multi-generational family business housing a gas station, fresh bakery, deli, and produce. Prior to When I Work, Tersteeg’s used Excel to create the schedule. With a large volume of part-time sta with changing availability preferences, Managers spent a lot of time sorting and tracking employee requests. If a scheduling change was requested at the last minute, managers spent valuable time o the floor to find a replacement. We first heard of When I Work from a neighboring retail business and decided to start a free 30-day trial to see if it could help Tersteeg’s Grocery Store. We were able to quickly see time-savings of over 8 hours every week. Our Management team also spends less time trying to find replacements because employees can easily trade shifts from the mobile app.” Tersteeg’s started a free trial with When I Work based on the recommendation of a neighboring retail business. With an easy-to-use mobile app, employees adopted the new scheduling method in less than a week. Employees also felt empowered to find their own shi replacements by filing a swap/drop request which reduced the workload for managers. As for training new team members, managers also enjoyed the When I Work registration email which provides all the items a new sta member needs to use the app successfully. For the Tersteeg team, When I Work has simplified the internal communication process to help managers save time and improve accountability. Now, they can continue to focus on expanding their family legacy!
Products Used
- Scheudling
Team Messaging
70
No. of Employees
3
Hours Saved Per Week
75%
Reduction in Time Spent Scheduling
"Saved time & timesheet errors by auto-deducting unpaid breaks"
70
No. of Employees
3
Hours Saved Per Week
75%
Reduction in Time Spent Scheduling
Turney’s Ace is a family-owned hardware store in Chesterland, OH. Doug Levin, the general manager, started using When I Work for all 30 employees three years ago. Previously, Doug and the store manager were using manual processes for scheduling and time tracking.
"The Auto-Deduct feature automatically deducts breaks we add to the shifts we schedule. Our office manager used to manually remove these breaks before processing payroll. Having unpaid breaks automatically removed has really saved us time and reduced errors in our timesheets. "
– Doug Levin , General Manager
The manual time tracking process was taking the office manager 4 hours per week to prepare timesheets for payroll. Aer implementing When I Work’s Time Tracking & Attendance product, the office manager is now spending less than an hour per week preparing timesheets for payroll. A key contributor to this 3 hour time savings has been When I Work’s Auto-Deduct feature that automatically removes scheduled unpaid breaks from the timesheet. Doug shared the impact Auto-Deduct has had on the business, “The Auto-Deduct feature automatically deducts breaks we add to the shifts we schedule. Our office manager used to manually remove these breaks before processing payroll. Having unpaid breaks automatically removed has really saved us time and reduced errors in our timesheets.".
Products Used
- Scheduling
- Attendance
Retail Industries We Schedule
Retail team messaging
Team chat app for a connected retail workplace
Effective communication between managers and employees is essential for the smooth operation of any retail store.
When I Work helps to ensure that everyone at your retail location is on the same page, no matter where they are, by providing a simple and convenient platform for messaging.
You can eliminate confusion and keep your retail team working together effectively.
RETAIL PAYROLL SOFTWARE
Pay your retail employees with a single click
Run the payroll for your retail employees whenever you want, without importing timesheets or waiting to close pay periods. Plus, When I Work retail staff payroll software lets you see your real-time labor costs to make sure you're on track with your expenses.
TIMESHEETS INTEGRATE DIRECTLY WITH PAYROLL
Processing payroll can be easier and more reliable.
Export employee timesheets and process payroll quickly with integrations to your favorite payroll provider.
Loved by millions around the globe
1 in 10 employees have used When I Work.
When I Work is rated 
by our customers on Capterra.
RETAIL EMPLOYEE SCHEDULING SOFTWARE AND TIME CLOCK APP
A powerful duo. An integrated time clock and work schedule.
Control labor costs
Manage your retail store’s labor costs in real-time with labor distribution reports. See where your worked labor cost was spent and find out where your labor budget is being allocated. You can break it down by position, schedule, and job site.
Simplify payroll at your retail location
Streamline your payroll process by importing your timesheets. When I Work integrates with your favorite payroll providers to make it simple. Reduce errors and save time every pay period.
Start labor budgeting
Manage your labor budget with simple tools. Set percentage targets and see the differences between hours scheduled and hours worked at your retail store. It’s built right into the schedule to help you keep track.
Prevent overtime
Receive overtime alerts and run labor reports to easily manage overtime. Get alerts when building the schedule to avoid giving an employee shifts that would push them into overtime. Use reports to see the latest trends at your retail store and quickly adjust the schedule if needed when an employee is approaching overtime hours.
Manage breaks
Easily manage your retail employee’s breaks with the click of a button. Set breaks for certain shifts and let employees report paid breaks at clock out. Employees can also record unpaid breaks easily.
