What features are included in the When I Work scheduling software for multiple locations?

When I Work is an employee scheduling, time tracking, and team communication app. That means you can save time building the schedule for multiple locations. You can use job sites, which let you designate a certain location within a shift to make it crystal clear where they need to be. You can also use multiple schedules to organize your workplace in whatever way makes it easiest for you to schedule, whether that’s by location, department, team, floor, or any other way that helps your business be more efficient.

How much time can When I Work really help me save?

Customers report saving up to 15 hours a week on employee scheduling. Plus, with time tracking, you can integrate with your favorite payroll provider, which makes payroll processing even faster, too.

How can I manage staff availability across locations?

When I Work lets all of your employees put in their availability and time-off requests right into the schedule. So you’ll always be able to see who’s eligible and available to work, even if that’s across locations or schedules.

How do I assign employees to specific job sites?

It’s simple. Just assign an employee to a specific shift and then specify the job site within that shift. It’s that easy.

With When I Work, can I still create separate schedules for each location?

Absolutely. You can create schedules for locations, departments, floors, teams, or any other way you want to divide up your business.

What sets When I Work apart from other employee scheduling software options for multiple locations?

When I Work offers a plan exclusively for multi-location businesses that gives you everything you need to manage multiple schedules. You don’t have to pick and choose a plan based on the features you think you might need. When I Work makes it easy to get all the features that will help everyone be successful at work.

How can I get started with When I Work?

Sign up for your free trial of When I Work to get started. There’s no credit card required!

Multi-Location Employee Scheduling

Multiple locations, one scheduling system

Managing multiple schedules can be time-consuming and frustrating, especially if you’re trying to do it manually, in spreadsheets or with pen and paper. Take the load off with When I Work and manage your multiple locations, departments, or teams with ease.

Employee Scheduling Hero Image of Employees Trading Shifts

Location-Based Scheduling

Schedule employees across your facilities with ease

Stay organized and make scheduling easier for you and your employees with When I Work. You’ll even be able to borrow and share eligible and available employees across locations, teams, or facilities to get better shift coverage. You’ll save time and your workers will always know where to be and when, reducing confusion and maximizing productivity.

Mutli-department staff scheduling

Say goodbye to siloed scheduling between job sites & departments

Use features specially designed for multi-location businesses, like job sites. You can designate a secondary location or assignment within a shift to make sure your employees always know where to be. Plus, you can use multiple schedules to organize your business any way you want, whether it’s by location, department, team, floor location, and more.

Multi-Location Scheduling Software For Any Industry

Glowing review from Chimes Delaware

300 employees

50 locations

Reduced scheduling time and overtime

How Chimes Delaware uses When I Work for scheduling at multiple locations

300 employees

50 locations

Reduced scheduling time and overtime

As a staff provider to group homes, Chimes needed to schedule more than 300 employees at over 50 locations in a way that was easy to manage.

"[When I Work] is well worth the money. We evaluated it for six months and it did everything we wanted. It is very beneficial to us for controlling overtime costs.""

– Michael Dube , Program Director, Chimes Delaware

Prior to using When I Work, Chimes used spreadsheet schedules and distributed hard copies to employees. This was time-consuming and resulted in missed shifts, employees working too many hours, and increased overtime costs. Switching to When I Work streamlined the schedule creation and communication process. Each House Manager can easily schedule staff assignments and manage allocated hours simultaneously, reducing overtime and boosting shift coverage.

Products Used

Scheduling

Manage more schedules (better than ever) in less time

Scheduling software for multiple locations

hours saved on scheduling each week

20%

decrease in labor costs

reduction in no-shows

Team Communication App

Communicate with all of your staff wherever, whenever

No matter which location or job site your workers are at, you always have a direct line of communication to them, right within the schedule. You can send messages to everyone, groups, or even one on one. There’s no phone numbers or email addresses exchanged and all work communication is available in one place.

Geofencing Time Clock App

Ensure your employees clock-in and clock-out at the right place

Geofencing makes sure your employees are on site before they can clock in, preventing time theft and saving you money. Plus, it makes it easy to manage your job sites or schedules, as you don’t have to have a dedicated time clock device at each location for your employees to use. They can just clock in and out on their phones.

Read reviews for our multi-location employee scheduling software

Find out why When I Work is rated 4.5 stars on Capterra. Businesses just like yours rely on us every day to make them more successful:

We chose When I Work because it offered the flexibility to schedule our 7 locations separately. Onboarding new employees takes only 5 minutes. Staff also install the mobile app and set up shift reminders to reduce absenteeism!

James Temple

Mathnasium

We wouldn’t be able to run all 3 gyms as smoothly without When I Work. It allows employees to drop and pick up shifts, and lets us know when people are late to a shift or didn’t clock out on time. It also allows employees to do their time-off requests. It keeps everything in one place so nothing is lost.

Shawn Foszcz

Burn Boot Camp

When I Work has become an indispensable tool for our rapidly growing multisite iLoveKickboxing studios. It's not just about managing schedules and tracking time; it's about boosting our efficiency, saving valuable time, and ultimately, contributing to our bottom line.

Scott Haugen

iLoveKickboxing

James Temple

Mathnasium

Try When I Work for free with a 14-day trial

Make it easy to schedule your multiple locations, all in one place, to stay organized and reduce the chaos. Start your free trial of When I Work today!