When I Work Pricing

Flexible plans that scale with you, no matter your size.

Free

$0

/ User

Simple scheduling and communication for a single team or location with up to 75 users.

Top Features

Team Scheduling
Team Availability
Team Messaging
Shift Trading
Time Off Requests

Basic

$1.50

/ User

Unlimited powerful scheduling and communication for teams with multiple locations or job sites.

Top Features

Schedule Templates
Multiple Locations
Job Sites
Overtime Visibility
Show All Features
Best Value

Pro

$2.25

/ User

Advanced scheduling and communication for teams that need to streamline their business.

Top Features

Auto Scheduling
Labor Forecasting
Shift & Team Task Lists
Shift Bidding
Show All Features

Enterprise

Contact us

Top Features

Full API Access
Single Sign On
Custom Integration Options
Labor Insights
Show All Features
Best Value

Pro

2.25

/ User

Advanced scheduling and communication for teams that need to streamline their business.

Top Features

Auto Scheduling
Labor Forecasting
Shift & Team Task Lists
Shift Bidding
Show All Features

These additional products make things even easier.

Maximize operational efficiency, improve employee accountability, and better manage labor costs with these additional products.

Time Clock & Attendance

Track time, control costs, and increase payroll efficiency.

green time clock icon

+ $2

Per User/Month

See how much your time is worth.

fill me out

Total hours managers spend building the schedule + additional time spent managing the schedule after publishing.

$0

fill me out

Enter the average rate your
managers earn.

$0

fill me out

Enter the total number of users that will be using When I Work including managers.

$0

Savings calculated based on an average time savings of 20% during your first month with When I Work and an average time savings of 50% for all following months. We have subtracted the monthly cost of When I Work from our savings calculation.

Have questions? We've got answers.

fill me out

Are there long term contracts?

When I Work is offered as a pay-as-you-go service. You can pay month-to-month or you can pre-pay annually. If you cancel, you'll be billed for the current month, but you won't be billed again. Change your plan anytime.

fill me out
fill me out

Can I change plans at any time?

If you are paying month-to-month, you can change your plan anytime. Just log in to your account, click on your profile picture, choose 'Account & Billing' and you'll see your options.

fill me out
fill me out

What are the payment options?

Currently we accept Visa, Mastercard, and American Express. We do not accept PayPal. At this time we only accept payments online.

fill me out
fill me out

What web browsers work best?

Chrome, Firefox, Safari, and Internet Explorer 11

fill me out
fill me out

Terms of service and privacy policy?

Here are our Terms of Service and our Privacy Policy.

fill me out
fill me out

How much does When I Work cost?

When I Work is free up to 75 employees. Premium plans with additional features are available starting at $1.50/user/month. When I Work is billed on a month-to-month basis or annually. If you are paying monthly, you can change your plan at any time.

fill me out
fill me out

How do I choose a paid plan?

Start by signing up for a free account. Navigate to the Account and Billing page in the app to choose the plan that fits you best.

fill me out

Over 100,000 happy workplaces worldwide.

You’re in good company! Over one million people in over 50 countries rely on When I Work for employee scheduling, time clock, and communication.

“I've been searching the internet for years for a good scheduling program and I've found nothing even close to what you have with When I Work.”

Mike Koelzer

Kay Pharmacy

“I have been able to take my employee scheduling from 8 hours a week to merely 15 minutes a week thanks to how easy it is to use When I Work.”

Donna Rea

Caring Transitions

“When I Work was a no brainer for my business. Setup literally took minutes and the interface was extremely intuitive.”

Jay Miller

Comfort Dental

“I've been searching the internet for years for a good scheduling program and I've found nothing even close to what you have with When I Work.”

Mike Koelzer

Kay Pharmacy

2018 Category Leader award from GetApp2018 Most Affordable award from Capterra2018 Most Affordable award from Capterra2018 Category Leader award from G2 Crowd