MANUFACTURING SCHEDULING SOFTWARE
Simplify scheduling for your manufacturing workforce
Managing shifts across lines, departments, and facilities is complex. When schedules are stored in spreadsheets or paper binders, mistakes can quickly creep in.
When I Work is manufacturing scheduling software built for real production environments. Create schedules faster, adjust coverage in seconds, and keep every shift staffed without disrupting output.
Managers save more than 15 hours a week scheduling. Employees always know where to be and when.
Makes payday a breeze with easy payroll integration.
Control costs with pay rules and schedule integration.
Turn any device into your manufacturing plant’s employee time clock.
FACTORY SCHEDULING THAT KEEPS PRODUCTION MOVING
Schedule manufacturing teams with confidence
Coordinating shifts across machines, departments, and skill levels takes more than a basic calendar. When I Work helps you assign the right people to the right shifts while keeping production on track with zero downtime.
Build schedules based on availability, roles, and qualifications. Publish updates instantly so line workers know their shifts without confusion or missed handoffs. When callouts happen, you can fill gaps quickly without slowing output.
This is shift scheduling for manufacturing workforces that need speed, accuracy, and visibility.
MANUFACTURING TIME TRACKING SOFTWARE
Keep crews informed, wherever they work
Manufacturing doesn’t happen at a desk. With the When I Work app, employees can view schedules, clock in and out, and receive updates from anywhere in the facility.
Whether teams move between production lines, departments, or buildings, everyone stays aligned without printed schedules or last-minute announcements.
Scott Parssinen
Braemar Golf Course
Customer since 2016
See problems before they impact margins
Control labor costs before they get out of hand
Every shift affects labor spend. When I Work helps manufacturing teams monitor costs as schedules are built, not after payroll runs.
- Spot overtime risk while scheduling
- Compare scheduled hours to targets
- Adjust coverage before costs climb
Manufacturers using real-time alerts and reports often reduce labor costs by more than 20%.
Job sites for factories and production facilities
Assign workers to the right place, every shift
Use job sites to represent production lines, departments, buildings, or zones within your facility. Employees know exactly where they’re scheduled to work, and managers can see coverage across the floor at a glance.
This is especially useful for large facilities, rotating crews, and multi-site manufacturing operations that need clarity without micromanagement.
Manufacturing time-tracking built into the schedule
Accurate hours without manual fixes
Tracking attendance, breaks, and overtime shouldn’t require separate systems. When I Work combines employee scheduling and time tracking so hours flow cleanly from the floor to payroll.
Managers get real-time visibility into worked hours, missed punches, and overtime risks. Timesheets are accurate, consistent, and ready when it’s time to run payroll.
Timesheets that work with payroll
Faster payroll with fewer corrections
Export clean timesheets directly to your payroll provider and reduce manual edits every pay period. Because employee scheduling and time tracking live together, errors are caught early, and payroll runs smoother.
Supported providers include :
Manufacturing team communication in one place
Keep shifts, updates, and messages aligned
When team communication lives outside the schedule, details get missed. When I Work keeps messaging alongside scheduling, so updates reach the right people at the right time.
Send announcements, group messages, or one-to-one messages without sharing personal phone numbers. Everyone sees the same information, tied directly to their shifts.
Trusted by manufacturing teams everywhere
More than 1 in 10 employees worldwide have used the When I Work app. Customers rate it 4.5 out of 5 stars on Capterra.
Scalable scheduling for growing manufacturing operations
Built for one plant or many
Whether you run a single facility or multiple locations, When I Work scales with your operation. Start with one production team and expand across departments, plants, or regions without changing systems.
Schedules stay consistent, data remains centralized, and managers stay in control as operations grow.
Make scheduling one less thing to worry about
When schedules run smoothly, production stays on track. Communication improves. Labor costs stabilize.
Try When I Work free for 14 days and see how manufacturing scheduling software should work.
