What is When I Work and how does it support employee engagement?

When I Work is employee scheduling, time tracking, and team messaging software that boosts employee engagement by giving everyone a fair voice in their scheduling. Employees can manage their work availability, request time off, and swap and drop shifts if they need coverage. When I Work makes it easy for employees to manage their work lives in a way that fits into their personal lives, which makes them happier and more productive.

How can When I Work improve my business’s efficiency and profitability?

Using When I Work gives your employees more control over their schedule, which makes them happier and more productive. And happy employees tend to stay on staff longer, reducing turnover and saving you money in recruiting and hiring costs.

What other features do I get with When I Work?

You can get easier time tracking, which can make payroll a breeze. When I Work integrates with your favorite payroll provider to reduce manual data entry and human error. Plus, you’ll also get team messaging, which gives your employees a place to collaborate, right within the schedule, so there are no miscommunications due to lost text messages or voicemails.

Can When I Work help me reduce labor costs?

Absolutely! Scheduling with When I Work can help you with labor forecasting and controlling overtime, both of which directly affect your labor costs and your bottom line.

What sets When I Work apart from other tools?

When I Work is easy to get started with and easy to use. Training employees on the system only takes a few minutes. Your business can be up and running with When I Work in just a few hours. It’s that simple. You’ll save hours each week scheduling, giving you more time to focus on your business.

How can I get started with When I Work?

Start your free, fully-featured 14-day free trial today. There’s no credit card required, so you don’t have to worry about being charged. Just get in the system and start scheduling and you’ll see for yourself how easy it is. Then, invite an employee or two to help you test it and you’ll see just how much they’ll love it, too. Sign up for your free trial today! http://wheniwork.com/signup

Employee Engagement Tool

Boost morale, reduce turnover

Use better employee scheduling as an employee engagement tool. Happier employees increase customer satisfaction and stay on staff longer. Sign up today to see how a great work schedule can make the difference for your team.

Employee Scheduling Hero Image of Employees Trading Shifts

Team Communication Tool

Streamline communication on and off shift

Give your team a way to communicate and collaborate, so everyone is on the same page. Team messaging from When I Work keeps all work info right in the schedule, so there are no missed texts or emails that lead to miscommunication. Plus, there’s no need to exchange phone numbers, so it keeps your employees’ info private.

Mobile Scheduling & Communication App

Reach your team anytime, anywhere

Make the schedule, and all communication about the schedule, visible to your team any time. They’ll get 24/7 access, so they’ll always know when their next shift is. Plus, they’ll get notifications about changes and updates so you know they’ve seen the latest schedule. You’ll reduce no-shows and increase employee accountability and engagement.

Employee Engagement Software for Any Industry

Glowing review from Metro Dentalcare

750

employees

locations

Eliminates manual data entry

How Metro Dentalcare uses When I Work to keep their staff connected and engaged

750

employees

locations

Eliminates manual data entry

Managing a schedule for 750 workers is complicated enough, but Metro Dentalcare was using two different Outlook calendars to schedule, track hours, manage availability, and train for 40 locations. The system wasn’t shareable or user-friendly.

"We LOVE the online help and that it's instant with chat."

– Talitha Rieken , Manager

After implementing When I Work, employees across the practice love the software, especially their flex-time workers. Everyone is more connected and engaged. Plus, now Talitha isn’t the go-to for questions and training. Staff are so engaged with When I Work they can ask for help themselves when they need it. Now she has more time to build and manage the team.

Products Used

Scheduling
Team Messaging

Improve morale at the source

Employee Engagement Software

85%

weekly engagement

reduction in no-shows

20%

decrease in labor costs

Reduce Overtime

Spot and stop overtime to reduce burnout

Get alerts when you’re about to schedule someone for overtime, and notifications before an employee is about to work overtime hours. You can keep an eye on your team to make sure hours are distributed evenly to reduce burnout and keep your team happy and engaged.

Read reviews for our employee engagement and scheduling software

Find out why When I Work is rated 4.5 stars on Capterra. Businesses just like yours rely on us every day to make them more successful:

The app is easy to use and I love that it alerts staff of shifts and any updates. We really LOVE When I Work! I love that it saves me time doing the schedule, and it’s easy for employees to get their schedule as well as any updates.

Ben Rosa

Once Upon A Child

Our employees love the ease of receiving the schedule, and requesting time off or changes to schedule.

Kyra Yang

F45

It's helped me maintain staff morale and make people feel comfortable in their positions just by the ease of it all. It really alleviates a lot of stress.

Olivia

BlackStack Brewing

Ben Rosa

Once Upon A Child