Free Quarterly Payroll Report Template

Are you tired of sorting through dozens of paper logs every quarter? If so, it’s time to incorporate a quarterly payroll report template into your accounting workflow. Our template can save you time, reduce the risk of errors, and help you keep your budget balanced.

How to use the quarterly payroll report template

Step 1: Enter employee wage data

Our template has clearly labeled tabs for everything. Once you’ve downloaded it, take a minute to read over each tab. Then, find the employees tab. Select it and enter information about your team members, including their names and salary or hourly rate. 

Step 2: Create pay periods and roles 

Next, input scheduling information, roles, and pay periods (i.e., weekly or biweekly). Double check your pay period dates and roles. Otherwise, your quarterly calculations could be off. 

Step 3: Crunch the numbers 

Now that you’ve entered all the information, our template can take it from there. It will calculate each person’s quarterly earnings and provide a company-wide total. If anyone worked overtime, make sure to adjust their earnings accordingly. 

The disadvantages of traditional quarterly payroll reporting 

If you’ve been running quarterly reports the old-fashioned way, it can be easy to fall into the “If it ain’t broke, don’t fix it” mindset. That’s a bad move. Eventually, the manual approach to quarterly reporting is going to create some major headaches for your business. It probably already is. 

Running your quarterly payroll reports can be a hassle without a set template. Here’s why:

• Mistakes: Mistakes are more likely when typing in numbers by hand
• Omissions: Without clearly labeled sections, you might forget important details
• Wasted time: Putting together the report takes a lot of time 
• Disorganization: You must track down information from multiple locations
• Late filings: You might miss deadlines because it takes so long
• Poor visibility: It’s hard to see if things are getting better or worse over time

Without a template, you’ll have a hard time determining how much money to set aside for employee wages. This can lead to cash flow disruptions and other liquidity issues. 

Using a template resolves most of these challenges. You can standardize the way you track quarterly wages and get a better view of salary-related expenses. In turn, you can use this info to run your business more efficiently. 

The benefits of using a quarterly payroll report template

Switching to a template allows you to ditch the pen-and-paper approach to payroll reporting. This simple change can also help you get more organized. When it’s time for your next quarterly report, you won’t have to hunt down dozens of pages in your notebook. 

Here are a few other reasons to use a quarterly payroll report template:

• Accuracy: There’s less chance of making mistakes since you’re filling in predefined sections 
• Consistency: All necessary information will be included every time 
• Efficiency: You’ll save time and get back to other tasks sooner 
• Timeliness: You can meet deadlines more easily 
• Analysis: Having consistent data makes it simple to compare numbers from one quarter to the next 
• Decision-making: It helps with planning and budgeting for the future

Getting organized leads to improved visibility. In turn, better insights into your company help you lead the business toward new growth opportunities. You can keep costs in check and seize chances to build your brand. 

Add a payroll integration to save more time! Learn more about our available integrations and see how you can simplify scheduling and payroll for your team.

Try When I Work for free and experience the difference 

Our free quarterly payroll report template can make tracking payroll a whole lot easier. However, it’s just one step toward greater business efficiency. When I Work offers all the tools you need to be more nimble and prevent wage-related accounting errors. 

When I Work integrates seamlessly with payroll providers to save you even more time. Our payroll integrations, especially the one to our preferred partner, Rippling, help you connect scheduling and payroll in one streamlined workflow, so you can focus on running your business, instead of reconciling timesheets. Sign up for When I Work to give it a try!