Easy On-Call Rotation Schedule Template

Do you use on-call shifts to meet after-hours business needs? If so, then you know that keeping up with on-call rotations can be a nightmare—especially if you are still doing things the old-fashioned way. The good news is that you can save time and distribute after-hours responsibilities easily with our on-call rotation schedule templates.

Step 1: Input employee information

Step 2: Create roles and assign shifts

Step 3: Build your schedule

Do you want to save even more time? Skip the spreadsheet and check out our employee scheduling software.

The disadvantages of manual scheduling for on-call staff

Rotating on-call schedules are among the most complex staffing documents. Simple mistakes can cause overlap, gaps, and employee frustration. Creating these documents manually causes even more problems, including:

• An uneven distribution of work
• Lack of coverage
• Excessive costs
• Poor customer service
• Frustrated team members

That’s why you need to use an on-call rotation schedule template. With a template, you can stay organized and ensure that the needs of the company are met. 

The benefits of using an on-call rotation schedule template

Are you still wondering whether you should use an on-call rotation schedule template? Here are a few of the benefits you’ll enjoy:

• Time savings
• Cost reductions
• Better coverage
• Improved customer service 
• Happier team members
• A fair distribution of work

As you can see, there are plenty of great reasons to use a template. However, if you want to maximize your efficiency gains, you’ll need to skip the spreadsheet altogether. Here’s how a full-service payroll and scheduling platform can help you do just that. 

Optimize your scheduling process and your time management with easy employee scheduling software

At When I Work, we want you to have the tools you need to make managing your team easier. That’s why we offer a totally free on-call rotation schedule template. 

However, we also know that a template solves only one aspect of your scheduling challenges. When I Work solves the rest of them.

When I Work is an all-in-one team management platform. It has lots of built-in tools, including a time clock, a team messaging feature, and of course, scheduling capabilities. That’s right—you can replace your spreadsheets, paper logs, and disparate communication tools with just one app! 

With When I Work, you’ll also:

Get automated schedule templates

Our free on-call rotation schedule template is a great tool. However, it is still a spreadsheet file. That means you’ll have to manually move it into each document and save new schedules as separate files. Over time, this can make recordkeeping difficult. 

Wouldn’t it be nice if your schedule templates were automated? We thought so too, which is why we added that feature to When I Work. You can build schedules with our automated templates. Once you assign roles and shift assignments, you can reuse the templates indefinitely. 

All you’ve got to do is plug in employee names for each rotation. Alternatively, you can set custom rotation rules and apply them to your original schedule. When I Work will automatically build variations of your shift based on the rules you created. Talk about easy. 

Save up to 15 hours per week building the schedule 

When I Work clients enjoy huge time savings. In fact, many users save up to 15 hours per week once they switch to our platform. That’s almost two entire eight-hour shifts. 

Think about how many hours you waste creating on-call and standard work shifts each cycle. Could you be doing more valuable work with that time? Of course you could! That’s just one more reason to switch to When I Work. 

Remember, When I Work isn’t just for on-call rotation scheduling. It can handle all of your scheduling needs with one app. That means no more juggling multiple spreadsheets or pages of notes. Everything you need will be in a centralized location. 

Discover a 20% decrease in labor costs

One of the biggest perks associated with When I Work is cost savings. Many of our clients see a decrease in labor costs. Some users reduce these expenses by up to 20%. 

When I Work offers cost savings in multiple ways. For starters, you’ll reduce how much time is spent creating schedules and performing other administrative tasks. That alone can eliminate several hours from your weekly payroll.

On a broader scale, When I Work allows you to see the entire schedule for weeks at a time. You can identify overlaps and gaps. You’ll also be able to pinpoint which shifts are responsible for the most overtime expenses.

Don’t worry. You won’t have to sift through all of this information manually. Our reporting tools let you slice and dice your data. You can focus on your on-call team or the entire workforce. Once you know the source of your waste and excessive costs, you can make changes to reduce them. 

Cutting down on payroll expenses provides several downstream benefits. First, you’ll improve revenue and profitability. Additionally, you can free up capital to pursue other improvements. 

Scale across multiple locations

An on-call rotation schedule template doesn’t scale well. You will need a separate template for each location you manage. On the other hand, When I Work scales infinitely. Whether you are managing one location or 100, you can oversee them all with the same app.

Scaling with When I Work is cost-effective, too. We offer no-nonsense, per-user per-month pricing. It really is that simple. There are even three different tiers to choose from.

Our entry-level option costs just $2.50 per user per month. Our middle tier is $5.00 per user per month. Our Premium plan is $8.00 per user per month. As you can see, we offer something for every business. 

Invest in as many or as few features as you need. Simply pick the plan that works for your business. You can upgrade at any time. Sign up for a free 14-day trial of When I Work and take the hassle out of building on-call rotation schedules!