Enterprise Workforce Management Software

Scale your hourly workforce

Secure user access, compliance readiness, and API solutions from When I Work make it easier to manage the complexities of your large organization.

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Emily Hedberg

Scheduling Coordinator

Customer Since 2016

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Scheduling and attendance solutions that are implemented in days, not months

Save time with API integrations.

Help manage compliance across multiple locations.

Ensure accurate clock-ins for distributed teams.

High employee adoption and engagement.

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HCM INTEGRATIONS

Easily integrate with payroll, HCM platforms, or custom systems

Interfacing with your current HCM platform is secure, stable, and fast. When I Work makes provisioning employees, single sign-on, real-time synchronization, and reporting easy. Plus, you’ll get dedicated solutions engineer support for your API needs.

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When I Work

SCALABLE WORK SCHEDULE MAKER

Built to scale across single or multiple locations

When I Work is easy to adopt for teams of any size and is built to scale across one or many locations. Start with a single location or team today, and scale to hundreds within weeks with API access and custom permissions for regional managers and teams.

MORE INTEGRATIONS

The integrations you want

Use integrations to make your life easier and your business more efficient. You can control labor costs, make payroll easier, and streamline your workflows. Whether you need payroll, point-of-sale, business operations, or on-demand pay integrations, When I Work has you covered.

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View All Integrations

MOBILE WORKFORCE MANAGEMENT

Mobile-first manager and employee experience

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Flexible Employee Scheduling Tools

Match shifts with the right people instantly and efficiently

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labor reports
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SHIFT COVERAGE MADE EASY

Confident, cost-effective, and safe shift coverage

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Labor report options
Overtime Prevention
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Workforce Management Solutions

Control labor costs. Reduce overtime. Streamline payroll.

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payroll integrations
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Powering the future of work for over 200,000 workplaces worldwide

45%

workplaces using self scheduling weekly

61%

shifts covered or confirmed in 24 hours

85%

weekly engagement by employees and employers

EMPLOYEE TIME TRACKING SOFTWARE FOR ANY INDUSTRY

Built for teams of any size

Workplaces across a wide range of industries rely on When I Work for employee scheduling, time tracking, and team communication.

Read Real Stories from When I Work Customers

Elephants Deli

270 Employees

Read Roz's Story

Metro Dental

750 Employees

Read Talitha's Story

San Jose State University

280 Employees

Read Jennifer's Story
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Over 200,000 happy workplaces worldwide.

You’re in good company! Over one million people in over 50 countries rely on When I Work for employee scheduling, time clock, and communication.

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“I've been searching the internet for years for a good scheduling program and I've found nothing even close to what you have with When I Work.”

Mike Koelzer

Kay Pharmacy

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“I have been able to take my employee scheduling from 8 hours a week to merely 15 minutes a week thanks to how easy it is to use When I Work.”

Donna Rea

Caring Transitions

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“When I Work was a no brainer for my business. Setup literally took minutes and the interface was extremely intuitive.”

Jay Miller

Comfort Dental

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“I've been searching the internet for years for a good scheduling program and I've found nothing even close to what you have with When I Work.”

Mike Koelzer

Kay Pharmacy

Shift Eligibility

Confident, cost-effective shift coverage—every time.

Let When I Work handle shift eligibility to ensure you always have the right people at the right place at the right time. Quickly and automatically match shifts with employee qualifications and availability.